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1) Special Conditions #2 ? ?Printer award will be based on EITHER Calculated Cost per Page OR Calculated Total Yearly Cost. ?
a. Why are there two separate calculations?
b. It seems as if the main difference in the two categories is the cost of the device. In an effort to make the award criteria more streamlined and fair, could we add cost of device to CPP formula to streamline?
2) Special Conditions #2 - ?Bid may be awarded to a maximum of (3) bidders for each category: Category 1 (Desktops, Laptops, & Servers) and Category 2 (Printers).?
a. Will there be separate awardees per printer class?
3) Special Conditions #8 ? ?The warranty? shall be for no less than three years? The successful vendor will be responsible to repair each unit during the warranty period, at no cost to the Board.?
a. Does the clause apply to damage that is due to end user misuse?
b. Considering the low acquisition costs of some printers (i.e. Item #1), would the district consider simply replacing the unit rather than paying more for the cost to extend the warranty?
4) Special Condition #17 ? ?Assignment. Manufacturer may not assign bid. The foregoing shall not be construed to limit the Awardees? right to use qualified subcontractors in the performance of portions of the services provided hereunder.?
a. Can you confirm that these resellers/ subcontractors can be used for any portion of this bid (i.e. sales execution, break/ fix service)?
5) Special Condition #31 & #38 (J) ? ?Labels should be affixed in an easy to view area on the outside of the CPU housing.?
a. Please confirm that labels are not required for printers.
6) Please confirm that the requirement ?Embedded 10/100/100 Ethernet? for the ?Large Lab Color Network Duplex Laser (Item 3) is a mistake and that ?Embedded 10/100 Ethernet? is the actual requirement.
7) Can you please confirm what type of documentation is sufficient for section 5.0 requirement ?A. Provide documentation to support that the manufacturer has shipped 200,000 units during a 12 month period to the K-12 market.? Is a statement from the manufacturer in that line item sufficieint?
8) Would you consider lowering the memory requirement for ?Item 3 ? Large Lab Color Network Duplex Laser,? from 256mb to 128mb?
9) Would you consider lowering the processor requirement for ?4 - Monochrome Multifunction? from 300 MHz down to 266 MHz? This is more in line with the speed and the rest of the product requirements. If not, would you consider increasing the speed requirement to 40 pages per minute to increase the class of the device up to the processor spec?
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Answer |
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1. The District is treading back carefully into the printer arena with a carefully eye on the ongoing cost of consumable and as such is looking to give itself as much flexibility in deciding what devices will provide the best short and long term value.
2. Yes, printers may be awarded separate from three main (desktop, laptop, server) manufacturers since several PC manufactures do not make printers and several printer manufacturers do not make PC?s.
3. (A) It is a three year extended warranty not an accident insurance policy, (B) All equipment sold to the district must come with a three year warranty
4. Manufacturer must submit bid; however, are required to utilize local support
5. No, labels will not be required on the printers
6. The specification should read ?Embedded 10/100 Ethernet?
7. Yes, signed by an officer of the company and name of location
8. No for this bid, though we will consider it for consideration in a future specification
9. No for this bid, though we will consider it for consideration in a future specification
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