Miami-Dade County Public Schools
Procurement Management Services

Questions and Answers for bid: 051-FF10
(7)

Bid Number : 051-FF10  Opening Date : 01/10/2006
Bid Title : Master Lease Purcahsing Agreement (Finance of Equi 
Buyer : Barbara D. Jones 
Subject : total capitalized  
Question : Concerning the total capitalized cost of $120,000,000; will all of the funds be drawn down on by the end of the calendar year 2006? 
Answer : As per the RFP, section IV, The Projects (Pg 9/10), the initial funding of up to $90 million for the 2005/06 fiscal year will be placed in escrow upon execution of the contract. The draw down from escrow will be requisitioned as expended. It is anticipated that the School Buses will be requisitioned from escrow before June 30, 2006 and the PC’s technology upgrades will be requisitioned by June 30, 2007. It is also anticipated that all other projects in the initial funding of up to $90 million will be requisitioned from escrow by June 30, 2008. Projected Projects to be budgeted in the 2006/07 fiscal year of up to $30 million may be funded upon delivery of each project or placed in escrow no later than October 1, 2007. Currently it is anticipated that both the School Buses and the PC Technology Upgrades budgeted in 2006/07 fiscal year will be spent by June 30, 2007. All anticipated timing of expenditures are the Districts estimates and are subject to change as conditions dictate. The District cannot be penalized for not meeting the time table of these estimates. Please note the District is open to recommendation that will reduce the cost of financing. In addition to responding to parameters noted above alternative options related to draw downs or escrowing of project funds will be considered.  
Date Posted : 1/4/2006 4:18:51 PM 
Attachment :

Bid Number : 051-FF10  Opening Date : 01/10/2006
Bid Title : Master Lease Purcahsing Agreement (Finance of Equi 
Buyer : Barbara D. Jones 
Subject : the last $30,000,000 in expenditures 
Question : It appears the last $30,000,000 in expenditures will occur in the fall or winter of 2006 and, those funds may be drawn down on as needed by individual schedules as equipment is accepted. If that does occur, will an opinion letter be provided on each of those schedules if applicable?  
Answer : Assuming that there will be two new schedules added to the master lease next year’s tax opinions will be given upon execution of a new schedule and the expenditure of a minimum of $50,000 on equipment there under. There could be as few as two tax opinions given under this program, if the 2005/06 schedules are executed together and the 2006/07 ones are as well, or there could be more than that depending on timing, delivery of equipment and expenditure of funds. 
Date Posted : 1/4/2006 4:20:22 PM 
Attachment :

Bid Number : 051-FF10  Opening Date : 01/10/2006
Bid Title : Master Lease Purcahsing Agreement (Finance of Equi 
Buyer : Barbara D. Jones 
Subject : The revenue for appropriation 
Question : The revenue for appropriation is to come primarily from the LOML. These revenues are pledged to the outstanding Lease COPs. Will the revenue from the LOML be pledged to the Master Lease as well subject to the outstanding pledges only? 
Answer : Technically the LOML is not pledged except in connection with the issuance of revenue anticipation notes (as has been done with Bank of America recently for a draw down line of credit). The LOML is appropriated each year to the payment of lease payments under lease purchase agreements. The Master Lease for the COP’s is one large line item in the budget, on an all or nothing basis for the entire $1.1 billion outstanding of facilities on schedules as of 6/30/05. This equipment master lease will be a separate stand-alone line item in the budget, including all schedules there under on an all or nothing basis. Appropriation of LOML for one master lease doesnt have priority over the other master lease. They are separate and each is subject to the budgetary discretion of the Board. Only 3/4 of the LOML can be used to make lease payments under lease purchase agreements for facilities and sites, which is what most of the Master Lease contains. There is no restriction on use of LOML for lease payments for equipment. 
Date Posted : 1/6/2006 8:44:31 AM 
Attachment :

Bid Number : 051-FF10  Opening Date : 01/10/2006
Bid Title : Master Lease Purcahsing Agreement (Finance of Equi 
Buyer : Barbara D. Jones 
Subject : Master Lease Purchase Agreement 
Question : Does the School Board have a Master Lease Purchase Agreement in place now (i.e. a document that you currently use) or will the bank prepare the Master Lease Purchase Agreement? If you have an existing Master Lease Purchase Agreement that you would like to use, could you please provide a copy so that the Bank can review it? 
Answer : The School Board does not have a Master Lease Purchase Agreement document for financing equipment. This is the first transaction of this nature for the School Board. The Agreement will be negotiated between the successful proposer and the School Board based on the terms noted in the Request For Proposal. 
Date Posted : 1/6/2006 8:51:01 AM 
Attachment :

Bid Number : 051-FF10  Opening Date : 01/10/2006
Bid Title : Master Lease Purcahsing Agreement (Finance of Equi 
Buyer : Barbara D. Jones 
Subject : descriptions/specifications relating to the assets 
Question : Do you have any descriptions/specifications relating to the assets described on page 10 of the RFP? 
Answer : School Buses 2005/06 - 204 Blue Bird BBCB Vision Type C Conventional 71 Passenger Air Conditioned School Buses, 57 Blue Bird BB Type C Lift Equipped Regular Floor, 71 Passenger Air Conditioned School Buses, 24 Blue Bird BB Type D Conventional, 84 Passenger Air Conditioned School Buses, 45 Blue Bird BB Type D Lift Equipped, 84 Passenger Air Conditioned School Buses. Buses purchased utilizing Department of Education Bid #2005-15 Air Conditioning Systems 2005/06 - Equipment consists of chillers, compressors, air handling units, condensers and cooling towers, as well as, related building, controls and hardware for the complete installation and operation of air-conditioning projects to serve Miami- Dade County Public School Facilities Security Cameras 2005/06 – Equipment consists of the video surveillance cameras, mounting, wiring and associated hardware as well as front-end recording devices and communications equipment necessary for complete video surveillance of Miami-Dade County Public School Facilities. ERP System 2005/06 – Enterprise resource planning systems (ERPs) are management information systems that integrate and automate many of the business practices associated with the operations or production aspects of a company or organization. More specifically, these systems are comprised of customizable software applications that integrate business processes such as manufacturing, finance, human resources and distribution functions. Some of the most common ERP providers are SAP, Oracle and PeopleSoft. PC’s Technology Upgrades 2005/06– Equipment includes networked systems including primarily PC’s, and servers, as well as, network infrastructure equipment and peripherals to be used in the classrooms. Projects anticipated to be budgeted for the 2006/07 fiscal year, namely buses and PC’s Technology Upgrades will be similar to those items budgeted in the 2005/06 fiscal year noted above.  
Date Posted : 1/6/2006 8:55:16 AM 
Attachment :

Bid Number : 051-FF10  Opening Date : 01/10/2006
Bid Title : Master Lease Purcahsing Agreement (Finance of Equi 
Buyer : Barbara D. Jones 
Subject : the School District 
Question : Is the School District at a point where they can confirm for potential bidders which ERP system they are contemplating to purchase under the Master Lease Agreement (i.e. SAP, Oracle, etc.)? 
Answer : It is anticipated that the ERP system will be selected by June 30. 2006. 
Date Posted : 1/9/2006 2:49:29 PM 
Attachment :

Bid Number : 051-FF10  Opening Date : 01/10/2006
Bid Title : Master Lease Purcahsing Agreement (Finance of Equi 
Buyer : Barbara D. Jones 
Subject : intention for the funding cost while in escrow 
Question : As the RFP outlines, $90mm will be drawn at close and placed into escrow. What is the intention for the funding cost while in escrow? 
Answer : It is the District’s intention to amortize and pay the funding cost upon funding of the escrow account. In addition, the District would invest the funds in escrow. Due to the large number of separate purchases it would not be feasible to assess funding costs based on the timing of when funds are drawn down from escrow. It is anticipated that draw downs from escrow will occur once a month. Please note the District is open to recommendation that will reduce the cost of financing. In addition to responding to parameters noted above in the response to Question # 1, alternative options related to draw downs or escrowing of project funds will be considered.  
Date Posted : 1/9/2006 2:50:55 PM 
Attachment :

Back to Top