Miami-Dade County Public Schools
Procurement Management Services

Questions and Answers for bid: 047-MM03
(11)

Bid Number : 047-MM03  Opening Date : 06/21/2012
Bid Title : Fresh Delivered Sushi  
Buyer : Vanessa Flores 
Subject : Pre-Bid Sign-In Sheet 
Question : Please see attached. 
Answer : Please see attached. 
Date Posted : 6/6/2012 10:47:03 AM 
Attachment : pre-bid sign-in sheet 6-5-12.pdf

Bid Number : 047-MM03  Opening Date : 6/21/12
Bid Title : Fresh Delivered Sushi 
Buyer : Vanessa Flores 
Subject : Current Vendor 
Question : The name of the current vendor(s) who is providing Sushi to the School District/Dept. of Food and Nutrition.  
Answer : Sushi Maki, who was participating in a pilot program to determine student acceptability. 
Date Posted : 6/12/2012 3:18:18 PM 
Attachment :

Bid Number : 047-MM03  Opening Date : 6/21/12
Bid Title : Fresh Delivered Sushi 
Buyer : Vanessa Flores 
Subject : Pricing 
Question : Current pricing information (i.e., the type of Sushi and the cost per roll).  
Answer : California, Salmon and Vegetarian Rolls each at $2.75 
Date Posted : 6/12/2012 3:19:33 PM 
Attachment :

Bid Number : 047-MM03  Opening Date : 6/21/12
Bid Title : Fresh Delivered Sushi 
Buyer : Vanessa Flores 
Subject : School Information 
Question : A list of schools and their address that the Dept. of Food and Nutrition envisions will be ordering Sushi.  
Answer : Please refer to www.dadeschools.net and select School Information. All M-DCPS schools are listed on this website along with their addresses. 
Date Posted : 6/12/2012 3:20:56 PM 
Attachment :

Bid Number : 047-MM03  Opening Date : 6/21/12
Bid Title : Fresh Delivered Sushi 
Buyer : Vanessa Flores 
Subject : Previous Bid Information 
Question : Tabulated results from the most recent bidding process (whether formal (ITB), or informal (RFQ)).  
Answer : Please see attached. 
Date Posted : 6/12/2012 3:22:45 PM 
Attachment : 013-mm03 bid evaluation.pdf

Bid Number : 047-MM03  Opening Date : 6/21/12
Bid Title : Fresh Delivered Sushi 
Buyer : Vanessa Flores 
Subject : School Information 
Question : Will all schools be eligible to order the delivery of Sushi, or is the intent to provide Sushi to High School students only? Middle School students?  
Answer : The intent is for high schools. Selected middle and elementary schools will be permitted upon testing and evaluation of products. 
Date Posted : 6/12/2012 3:25:37 PM 
Attachment :

Bid Number : 047-MM03  Opening Date : 6/21/12
Bid Title : Fresh Delivered Sushi 
Buyer : Vanessa Flores 
Subject : Estimated Quantities 
Question : How were the estimated quantities established? Based on past historical data? Based on survey(s) conducted by Dept. of Food and Nutrition or Procurement Management Services? Or by "guesstimates"?  
Answer : Guesstimates 
Date Posted : 6/12/2012 3:26:34 PM 
Attachment :

Bid Number : 047-MM03  Opening Date : 6/21/2012
Bid Title : Fresh Delivered Sushi  
Buyer : Vanessa Flores 
Subject : Pricing 
Question : Could please clarify the answer provided below. Is it $2.75 for each individual roll, or $2.75 for a package containing six (6) rolls?  
Answer : $2.75 for each package of six pieces of sushi 
Date Posted : 6/18/2012 12:18:40 PM 
Attachment :

Bid Number : 047-MM03  Opening Date : 6/21/2012
Bid Title : Fresh Delivered Sushi  
Buyer : Vanessa Flores 
Subject : Pre-Bid Meeting Minutes 
Question : Please advise if the discussion at the pre-bid meeting was recorded? If so, please provide me with a copy of questions raised by prospective bidders and answers provided by Procurement/Dept. of Food & Nutrition staff. Again, as an alternative, if said minutes do no exist, a copy of the audiotape recording (if meeting was audio taped).  
Answer : Minutes were taken at the pre-bid meeting, but there is no recording. Attached is the information requested. 
Date Posted : 6/19/2012 8:30:50 AM 
Attachment : minutes of the fresh sushi bid meeting june 5 2012.pdf

Bid Number : 047-MM03  Opening Date : 6/21/2012
Bid Title : Fresh Delivered Sushi  
Buyer : Vanessa Flores 
Subject : Pilot Program Information 
Question : How was Sushi Maki selected to be part of the pilot program? What was the magnitude of the pilot program (in time and/or dollars)?  
Answer : The vendor scheduled a meeting to present their sushi products. After the presentation there was an M-DCPS Dept of Food and Nutrition management meeting held to decide whether to move forward with adding the selected products to the M-DCPS a la carte menu. The decision was made to move forward with student testing and evaluations for acceptance of products. Based on the response, we decided to pilot test the products for determination of whether they would be feasible for adding to our ala carte menu. Based upon the results, we determined that sushi products are favorable and consequently we have a bid on the street. Since Sushi Maki was the vendor who made the initial approach and presentation it was decided to move forward with their products for the pilot program. The pilot program was issued to 6 high schools with a total population of approximately 18,000 students, and was issued for 4 months initially and extended for an additional 4 months because of the changing of some of the school sites. 
Date Posted : 6/20/2012 10:43:21 AM 
Attachment :

Bid Number : 047-MM03  Opening Date : 6/21/2012
Bid Title : Fresh Delivered Sushi 
Buyer : Vanessa Flores 
Subject : Pilot Program Information 
Question : From my experience, any vendor that participates in a pilot program has an actual/perceived advantage over all others in the competitive process. Will the individual(s) who selected Sushi Maki (I am assuming on a non-compete basis) for the pilot program, participate in the evaluation of bids received?  
Answer : MDCPS follows procurement laws, protocols and guidelines, therefore although the pilot program vendor is already conducting business at MDCPS rest assured that there is no actual nor perceived advantage over any other bidder. We acknowledge that there are other companies willing and able to provide the items we determined would be acceptable within the districts policies and are therefore seeking open, fair and competitive pricing from qualified potential vendors. The only preconceived conclusion made in this process was the determination that our students like sushi products. All bid submittals will be evaluated equally and the evaluation will follow all established laws, policies and procedures. No vendor has an advantage, we evaluate based upon our product specifications and pricing as well as student acceptability. The individuals who selected Sushi Maki are the decision makers for MDCPS when it comes to food purchases therefore, yes, those individuals will continue to participate in the evaluation process complying with all federal, state and local procurement rules. If testing or sampling is required after the bids are submitted these individuals will conduct those evaluations since their expertise is of extreme value to the process.  
Date Posted : 6/20/2012 12:01:12 PM 
Attachment :

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