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With this one e-mail received, there are four points of information that need to be addressed which will answer the above:
1) If you are trying to bid on the items listed in this bid, then you need to follow the procedures on the bid. M-DCPS does not accept bids electronically at this time. It is encouraged to submit an electronic copy of the bid (CD-ROM, Floppy Disk, Jump Drive, etc.) with a PRINTED copy of all bid documents to help in the evaluation. However, the printed copy of the bid shall be used as the document for the evaluation process.
2) Please read all bid documents, as each bid is different in its bidding requirements. This bid requires that the bidder bid on ALL items in order to be considered for award.
3) M-DCPS has a “Cone of Silence” rule in effect, which is listed in the bid documents. This means that on the 047-GG03 bid listed, all questions must be submitted in writing as a SEPARATE document and all responses will be posted at http://procurement.dadeschools.net/bidsol/asp/ENACT.asp This link also has information on the “Cone of Silence”
Staff can not discuss this bid while the bid is “on the street” and once it is opened, under evaluation. Information regarding the “Notice of Intended Action” to award this bid can be found approximately 7-10 days before presentation at the School Board Meeting during the month the bid is intended to be awarded. This information is posted on the Procurement Management Website at the following internet address: http://procurement.dadeschools.net/bidsol/asp/ACTION.asp When this information is posted, then the “cone of silence” policy is no longer in effect.
4) The “cone of silence” ruling does not apply when dealing with the district on normal business operations or transactions in supplying the everyday needs of M-DCPS. Therefore if you are supplying M-DCPS with goods or services currently, communications regarding those items are allowed as normal. However, staff is instructed to refer vendors to the “cone” rule should vendors start to discuss anything about any bids that are open or under evaluation.
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