Miami-Dade County Public Schools
Procurement Management Services

Questions and Answers for bid: 044-JJ02
(10)

Bid Number : 044-JJ02  Opening Date : 8/18/2009
Bid Title : Emergency Cleanup and Restoration 
Buyer : R. Tyndall 
Subject : Question 
Question : I am in receipt of the Bidder Qualification form for the above mentioned bid. If I am understanding this form correctly we are only submitting our credentials and other documents as stated in the form. I do not see any indication of pricing requests. I am currently under the understanding that the bid is only asking for the cost of an emergency response fee, leaving out all of the other costs that would be associated with a particular emergency call.  
Answer : Correct. Only the price of responding to the call is required. All other costs will be quoted at the time of the emergency.  
Date Posted : 7/21/2009 8:01:37 AM 
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Bid Number : 044-JJ02  Opening Date : 8/18/2009
Bid Title : Emergency Cleanup and Restoration 
Buyer : R. Tyndall 
Subject : Question 
Question : I am understanding correctly that at the time of the emergency, the school board will not have companies beginning emergency services but estimating the the emergency service costs first for the low bidder?  
Answer : Vendors that are pre-approved and awarded on the bid will be asked to submit a quote for the emergency services at the time of the emergency. When the low bidder is determined, and as stated in Bid Specifications 1.00 - D, the winning vendor must then respond with a work crew on site within two hours of notification by an authorized representative of Miam-Dade County Public Schools.  
Date Posted : 7/22/2009 2:38:53 PM 
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Bid Number : 044-JJ02  Opening Date : 8/18/2009
Bid Title : Emergency Cleanup and Restoration  
Buyer : R. Tyndall 
Subject : Question 
Question : Will you accept a quote stating unit and hourly costs or will you require a site visit in order to measure and inspect the entire scope of damages? I ask because the latter requires a significant amount of time that will possibly allow further damage to the structure and contents of the building. 
Answer : A site visit is required. Multiple vendors to be contacted at the time of the emergency, who ever turns out submits a quote and we engage the low bid immediately. 
Date Posted : 7/23/2009 10:14:47 AM 
Attachment :

Bid Number : 044-JJ02  Opening Date : 8/18/2009
Bid Title : Emergency Cleanup and Restoration 
Buyer : R. Tyndall 
Subject : Question 
Question : Please confirm that The School Board of Miami-Dade County will accept copies of our IICRC certifications as proof of Institute of Inspection, Cleaning and Restoration Certification. Please advise what is acceptable to provide Documentation of at least three years appropriate and applicable experience?  
Answer : Copies of your certifications are acceptable. Additionally, the District may verify certification with the IICRC. Documentation of experience may include but is not limited to dated letters of reference where service can be confirmed, previous business licenses, dated certifications of competency, previous invoices or documentation from other clients where the service have been provided. 
Date Posted : 7/24/2009 10:06:12 AM 
Attachment :

Bid Number : 044-JJ02  Opening Date : 8/18/2009
Bid Title : Emergency Cleanup and Restoation 
Buyer : R. Tyndall 
Subject : Question 
Question : I received and invitation to participate in a bid from you. The bid number is 044-JJ02 and the title is Emergency Cleanup and Restoration. I wanted to find more info about this because I see in the application I need to put The price per unit but I do no know how big the schools are or what is it that you need us to do everytime you call us. I was wondering if there is any way that I can get more details of what you need. Thank you for your help.  
Answer : As stated on the Bid Proposal Form under Important Bid Notes, the fee you are quoting is for (A) responding to a request for service within two (2) hours (B) Assessing the situation and (C) providing a quote for the required services necessary to alleviate the emergency situation. The price for the actual work will be quoted after you respond. 
Date Posted : 7/28/2009 2:11:35 PM 
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Bid Number : 044-JJ02  Opening Date : 8/18/2009
Bid Title : Emergency Cleanup and Restoation 
Buyer : R. Tyndall 
Subject : Question 
Question : We are a janitorial a janitorial we do not have the license to do cleanup and restoration; I have a company that I use for that and they are licensed. Could I put price and use them ? or Should I complete the form with all their info even if they are not register with the city ? Thank you for your help.  
Answer : Any company that responds to the solicitation must meet all the requirements as stated in the bid requirements to be considered for award. This is a bid for emergency restoration and remediation not janitorial services. 
Date Posted : 7/30/2009 10:28:27 AM 
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Bid Number : 044-JJ02  Opening Date : 8/18/2009
Bid Title : Emergency Cleanup and Restoation 
Buyer : R. Tyndall 
Subject : Question 
Question : We are Contractors working with Miami Dade County School Board. We have received Invitation for bidding on above Term Bid . My question is , as a Contractor do we have to carry special Certification? Is this a requirement to complete the Package ? And if yes , What kind of Certification is that ? Can you provide us the previous proposals on the same project ?  
Answer : To be considered for award, vendors must meet all requirements and certifications as stated in Bid Specifications section 1.01 Vendor Qualifications and Requirements as well as all requirements as stated in the rest of the bid documents. This is a first time bid. There is no previous bid proposal history. 
Date Posted : 8/4/2009 3:03:17 PM 
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Bid Number : 044-JJ02  Opening Date : 8/18/2009
Bid Title : Emergency Cleanup and Restoation 
Buyer : R. Tyndall 
Subject : Question 
Question : I wanted to inquire about this bid. I currently have 2 awarded bids with the School Board for Carpet and Epoxy flooring. We do all types of floor and upholstery maintenance and restoration; whether it is water damage or construction clean up. Could you please specify what type of restoration service you are requesting? 
Answer : This is not a bid for construction or janitorial services. It is a bid for emergency services for remediation of problems that may occur such as water damage or fire/smoke damage. Please note that the bidder must be certified by the Institute of Inspection, Cleaning and Restoration Certification (IICRC) to participate in this bid. Information about the IICRC can be obtained at : http://www.iicrc.org/home.shtml.  
Date Posted : 8/6/2009 2:55:45 PM 
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Bid Number : 044-JJ02  Opening Date : 8/18/2009
Bid Title : Emergency Cleanup and Restoation 
Buyer : R. Tyndall 
Subject : QUESTION 
Question : The CHECKLIST FOR SUBMITTING BID asks for (I) Signed Bid proposal Form (First Page of Bid). I see a place for signature on the Bidder Qualification Form but I do not see a place for signature on the Bid Proposal Form (Format B). Also, the Bid Proposal Form (Form B) is designated page 1 but that is the only page included in the package. Do we sign the Bid Proposal Form (Form B)? Is the Bid Proposal Form (Form B) only one page?  
Answer : Sign the Bidder Qualification Form (FM-3191) at the bottom of the page. This is the first page of the bid. You may also sign the Bid Proposal (Format B) but it is not required. 
Date Posted : 8/10/2009 4:30:41 PM 
Attachment :

Bid Number : 044-JJ02  Opening Date : 8/18/2009
Bid Title : Emergency Cleanup and Restoation 
Buyer : R. Tyndall 
Subject : Question 
Question : Do we need to submit the Certificates of Insurance with the bid?  
Answer : No, however insurance certificates must be provided before a vendor will be awarded the contract. 
Date Posted : 8/12/2009 3:16:09 PM 
Attachment :

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