Miami-Dade County Public Schools
Procurement Management Services

Questions and Answers for bid: 042-JJ03
(5)

Bid Number : 042-JJ03  Opening Date : 03/18/2010
Bid Title : Ice and Water Products, Machines, and Parts 
Buyer : R. Johnson 
Subject : Questions and Comments #1 
Question : Questions and comments received for this bid solicitation. 
Answer : Please open the attached Adobe document to view the questions, comments, and responses. 
Date Posted : 3/9/2010 3:50:05 PM 
Attachment : 042-jj03 responses-q and a_1.pdf

Bid Number : 042-JJ03  Opening Date : 03/23/2010
Bid Title : Ice and Water Products, Machines, and Parts 
Buyer : R. Johnson 
Subject : Entering information in blue shaded cells of Format B Excel Spreadsheet. 
Question : I was trying to put on the Format B Excel spreadsheet our bidding package into the blue shaded cells, and some of the bid items cells that are shaded blue are locked and password protected. Can you provide me with information on how to enter in my information on the blue shaded cells that are locked? Thank you and looking forward to conduct business with you.  
Answer : The Format B Excel Spreadsheet on this bid requests the bidder to enter information in the BLUE SHADED CELLS. The discovery of certain shaded cells being locked on a specific number of items in the documents is being addressed and will be corrected via the posting of Addendum 2. The bidder always has the option of printing the Format B Spreadsheet and entering the bid information requested by filling in the appropriate shaded boxes with ink pen, in lieu of filling it out electronically. No password has been or will be needed to enter in bid information on the Format B Excel spreadsheet. Please monitor the M-DCPS Procurement Website for the Addendum 2 posting, which will address the above item and change the bid opening date. PLEASE NOTE: ONLY THE ABILITY TO CORRECT THE ACCESS THE ENTERING OF INFORMATION ELECTRONICALLY IS BEING ADDRESSED IN ADDENDUM 2, AS THERE IS NO CHANGE TO THE DESCRIPTION, QUANTITY, OR EVALUATION UNITS OF THE FORMAT B BID ITEMS. Please remember that one printed copy of the COMPLETE Bid Package and Format B Excel Spreadsheet SHALL be submitted as the bid, for evaluation. At this time, the district is only REQUESTING bidders to submit in electronic format the Excel file, Format B Bid Proposal Form on a CD-ROM, 3 Floppy Disk, or Jump Drive with the COMPLETE Bid Package in order to facilitate the bid evaluation. 
Date Posted : 3/17/2010 1:15:34 PM 
Attachment :

Bid Number : 042-JJ03  Opening Date : 03/23/2010
Bid Title : Ice and Water Products, Machines, and Parts 
Buyer : R. Johnson 
Subject : Accessing the Format B Excel Spreadsheet electronically. 
Question : Good Morning. I looked into Addendum 2 and the section that can only be filled out is Ice Machines Option B on the Excel spreadsheet. What about the section for the Water in Bottles & Ice Bags? There are some products there that I was trying to filll out and these items were: Item 1-Natural Spring Bottle Water 16.9 onz; Item 2-Natural spring Bottles Water 0.8 Onz; and Item 3- Natural Spring Bottles Water 1.0 Gal. 
Answer : Staff has re-checked the spreadsheet for accessibility and there are no issues with accessing the various tabs. In addition, there are no issues with the items you mentioned below. As a suggestion, you might want to clear the cache on your web browser and your temporary files in your computer, and then try to download and access the Format B Excel Spreadsheet again. Remember that it is only REQUESTED that the electronic version of the spreadsheet be submitted. What SHALL be submitted is a Hard Copy (ink and paper copy) of the ENTIRE bid package (including the Format B Excel Spreadsheet). As with the other bid documents where you need to complete the forms in ink pen, you are able to submit the Format B Excel Spreadsheet using ink pen as well. Finally, please note what is stated in Special Conditions #19 of the bid documents: Should the bidder(s) not be able to enter the discrepancy on the electronic format, the bidder shall so indicate the discrepancy on the printed copy. The printed copy of the bid shall be used as the document for the evaluation process. I hope this helps answer your questions about completing the bid solicitation.  
Date Posted : 3/18/2010 9:55:46 AM 
Attachment :

Bid Number : 042-JJ03  Opening Date : 03/23/2010
Bid Title : Ice and Water Products, Machines, and Parts 
Buyer : R. Johnson 
Subject : Submitting an electronic version of the Format B after sending in original bid submission. 
Question : We sent our bid yesterday via next day air without Addendum 2 and without electronic response, in other words, the Format B in an electronic format. May we have an opportunity to use the enhanced electronic accessibility and resubmit since this was only posted yesterday afternoon?  
Answer : Thank you for your question. One may submit an electronic version of the Format B (floppy disk, CD-ROM, or jump drive), along with a printed copy of this electronic version, the Addendum 2 cover page documents and sent it to us, as long as it arrives by the bid opening date. PLEASE NOTE ON YOUR ADDITIONAL BID SUBMISISON, IF THERE ARE DOCUMENTS ARE REPLACING YOUR PREVIOUS BID SUBMISSION (See Special Conditions 19 below.) The district appreciates your intent and when all vendors submit the electronic version of the Format B, in addition to the printed version of the Format B and other bid documents, it takes significantly less time for district staff to evaluate and to recommend an award to the board. However, PLEASE REMEMBER what is stated in Special Conditions #19 of the bid documents: Should the bidder(s) not be able to enter the discrepancy on the electronic format, the bidder shall so indicate the discrepancy on the printed copy. THE PRINTED COPY OF THE BID SHALL BE USED AS THE DOCUMENT FOR THE EVALUATION PROCESS. 
Date Posted : 3/18/2010 12:59:40 PM 
Attachment :

Bid Number : 042-JJ03  Opening Date : 03/23/2010
Bid Title : Ice and Water Products, Machines, and Parts 
Buyer : R. Johnson 
Subject : Questions and Comments #2 
Question : Additional questions and comments received for the above bid solicitation. 
Answer : Please open the attached Adobe document for responses to additional questions and comments submitted. It is the responsibility of the vendor to monitor this website regarding updates to Questions and Comments and for any other updated information for this bid solicitaiton. If your computer is unable to open the file, one can download the Adobe Reader program at http://www.adobe.com  
Date Posted : 3/22/2010 11:41:10 AM 
Attachment : 042-jj03 responses-q and a_#2.pdf

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