Miami-Dade County Public Schools
Procurement Management Services

Questions and Answers for bid: 018-JJ04
(4)

Bid Number : 018-JJ04  Opening Date : November 4, 2008
Bid Title : Network Connectivity Devices 
Buyer : Harry Eschbach 
Subject : Questions & Answers 
Question : 1. Will a CD containing an electronic copy of the bid response be acceptable in lieu of a "USB jump drive"? (Special Condition #20). 2. Will online catalog pricing be acceptable in lieu of a hardcopy? This vendor does not publish a "catalog" and only posts such information online. This is primarily due to the fact that the ever-changing nature of products and list pricing soon renders any hardcopy price list obsolete. (Special Condition #20 & Bid Proposal Form) 3. Regarding the requirement to extend any resulting contract to "Charter Schools approved by the School Board" (Instructions to Bidders, #XX), can Miami-Dade please confirm that all such Charter Schools will be in Miami-Dade County? Or advise of other specifics to limit the location and/or type of charter schools who may potentially be so approved by the School Board?  
Answer : 1. A CD is fine; 2. however, our bid proposal form (format B)must be completed to be considered for this contract. If you wish to provide the catalog in hard copy or on CD along with the other required documentation included our completed bid proposal form, you are encouraged to do so. 3. All charter schools are located in Miami-Dade, Florida.  
Date Posted : 10/21/2008 9:07:34 AM 
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Bid Number : 018-JJ04  Opening Date : November 4, 2008
Bid Title : Network Conectivity 
Buyer : Harry Eschbach 
Subject : Questions & Answers 
Question : Some of the requested Cisco parts are end of sale. Does MDCPS want the recommended replacement part or a refurbished part if the requested part is end of sale? 
Answer : We always want new and will only accept refurbished if new are not manufactured any longer. 
Date Posted : 10/22/2008 10:10:19 AM 
Attachment :

Bid Number : 018-JJ04  Opening Date : November 4, 2008
Bid Title : Network Connectivity Devices 
Buyer : Harry Eschbach 
Subject : Questions & Answers 
Question : 1.In the instructions to Bidders, page 3, item XII, M-DCPS requests a letter indicating whether each item bid and/or its packaging contains pre-consumer or post consumer waste, and if the product and/or packaging may be recycled. Since it would be unfeasible to give recycling data for each line-item in a large catalog, is it acceptable to give an answer which would cover recycling estimates for IT products in general? 2.Page SC 2, # 6A8 states: Recognize that M-DCPS will NOT be liable for any unpaid funding from the SLD to the Vendor. Can you please clarify whether this is only for any unpaid funding caused by Vendor error or if it would also include unpaid funding caused by a M-DCPS error? 3.Page SC 3, #9 states: The warranty for equipment, after delivery and acceptance by the school or department, shall be for one year, or manufacturers warranty, whichever is greater. Cisco offers a standard manufacturers warranty of 90 days. SMARTnet agreements are available from Cisco for most of their products to extend the warranty and provide access to support for 1 year. Is M-DCPS satisfied with Ciscos 90 day manufacturers warranty, or does M-DCPS want separate prices quoted for SMARTnet agreements for products for which SMARTnet agreements are available? 4.Page SC 5, item #20 asks bidders to submit with their bid A price catalog for additional equipment via hard copy and on CD or Jump Drive. Our catalog lists over 200,000 items. Is it acceptable to send a CD copy of the catalog with the bid and forego the printed hard copy?  
Answer : 1.Yes 2.Vendor error only, however, if M-DCPS sends out a quote for what it says is an E-rate eligible item and it is not, it is the vendors responsibility to confirm all eligible and non-eligible items. The district goes to great lengths to insure all items on a quote request are identified correctly on all quote request forms. Due to the ever increasing budget concerns it is imperative that the district know well in advance what the cost for E-rate eligible and non-eligible items will be. The district is required, by the E-rate program, to have their portion of the cost of all items applied for E-rate funding set aside before requesting funding from the E-rate program. Therefore, if the district identifies an item as E-rate eligible and the vendors give a price based on that without verifying the items as E-rate eligible it is a vendor error. Again, all quote requests for E-rate eligible items have language on it explaining the vendors responsibility. 3.The bid requires the vendors are to include the cost of Smartnet for one year into the cost of each device that requires Smartnet each time they are requested to quote these devices. 4.Yes  
Date Posted : 10/23/2008 8:38:18 AM 
Attachment :

Bid Number : 018-JJ04  Opening Date : November 4, 2008
Bid Title : Connectivity Devices 
Buyer : Harry Eschbach 
Subject : Questions & Answers 
Question : What address should the bid be sent to? Are bidders required to send all bid documentation to (2) addresses, as listed in bid? If so, do both documents have to be sent by mail?  
Answer : As stated on the bidder qualification form (1st page), bids must be received no later than 2:00pm November 4, 2008, at our 1450 NE 2ND Avenue, Miami, FL 33132 location. 
Date Posted : 11/3/2008 11:01:59 AM 
Attachment :

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