Miami-Dade County Public Schools
Procurement Management Services

Questions and Answers for bid: 014-KK07
(9)

Bid Number : 014-KK07  Opening Date : 10/22/2009
Bid Title : Diesel Fuel #2 For Schools North of Flagler St., T 
Buyer : Kevin McIntyre 
Subject : Bid Inquiry 
Question : Is there any way for me to know roughly how many gallons would be delivered at each sites/locations. I know the bid information specifies deliveries would be anywhere between 100 & 2500 gallons, but I was wondering if there was any more specific information per location/site than that.  
Answer : Procurement Management Services does not have a log or record on file to reflect specific information you are seeking. 
Date Posted : 10/8/2009 4:16:37 PM 
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Bid Number : 014-KK07  Opening Date : 10/22/2009
Bid Title : Diesel Fuel #2 For Schools North of Flagler St., T 
Buyer : Kevin McIntyre 
Subject : Bid Inquiry 
Question : If I understand the invoicing wording correctly, if awarded the bid we are to invoice not based on the day of delivery prices, but rather on prices from the prior Thursday OPIS weekly average rack price.  
Answer : The invoice will be based on OPIS weekly average rack price that is issued on the prior Thursday of each week.  
Date Posted : 10/8/2009 4:23:31 PM 
Attachment :

Bid Number : 014-KK07  Opening Date : 10/22/2009
Bid Title : Diesel Fuel #2 For Schools North of Flagler St., T 
Buyer : Kevin McIntyre 
Subject : Bid Inquiry 
Question : Our company has a 200 gallon minimum to avoid any additional service charge. If we were awarded the bid would this minimum policy be waived?  
Answer : If you were awarded this bid you would be expected to make deliveries that range from 100 to 2500 gallons and that no additional service charges would be accepted.  
Date Posted : 10/8/2009 4:26:12 PM 
Attachment :

Bid Number : 014-KK07  Opening Date : 10/22/2009
Bid Title : Diesel Fuel #2 For Schools North of Flagler St., T 
Buyer : Kevin McIntyre 
Subject : Bid Inquiry 
Question : Is the service charge added to the OPIS weekly average in the bid package inclusive of freight and fuel surcharges or are those separate items?  
Answer : The service charge you bid should be inclusive of freight and fuel surcharges. These are not separate items.  
Date Posted : 10/8/2009 4:28:21 PM 
Attachment :

Bid Number : 014-KK07  Opening Date : 10/22/2009
Bid Title : Diesel Fuel #2 For Schools North of Flagler St., T 
Buyer : Kevin McIntyre 
Subject : Bid Inquiry 
Question : What is the two-year contract period I would be bidding on?  
Answer : The period would start 1/19/2010 and continue until 1/18/2012  
Date Posted : 10/9/2009 3:29:47 PM 
Attachment :

Bid Number : 014-KK07  Opening Date : 10/22/2009
Bid Title : Diesel Fuel #2 For Schools North of Flagler St., T 
Buyer : Kevin McIntyre 
Subject : Bid Inquiry 
Question : 1. What is the diesel being used for (boilers, heaters, etc.)? 2. Is there a list of the size of tank at each location? 3. Also, is there some type of emergency response clause? 4. Are we to assume that in the event of an emergency (storm) all schools would be closed and there would be no need for fuel? 5. Are there time limitations/restrictions for the delivery of the product?  
Answer : 1. Diesel #2 ULS (red dye) 2. Procurement Management does not have a list of the size of tanks at each location. 3. Special Condition 15 (page 12) refers to Emergency needs. 4. Just prior to and immediately after a storm, the awarded vendor will be required to provide diesel fuel as order are placed by district regardless as to whether a school is open to students or not. 5. There are no specific time limits for delivery. However, currently vendors on similar fuel contracts have provided same-day or next-day delivery to the district.  
Date Posted : 10/12/2009 2:20:12 PM 
Attachment :

Bid Number : 014-KK07  Opening Date : 10/22/2009
Bid Title : Diesel Fuel #2 For Schools North of Flagler St., T 
Buyer : Kevin McIntyre 
Subject : Bid Inquiry 
Question : 1.Who is your current vendor for dyed diesel fuel? 2.What is your current dyed diesel fuel contract pricing structure? 3.May we have the tabulations from your last recent fuel bid? 4.Does this solicitation require a bid bond? 5.If so, how much? 6.Must we bid all locations & items to be considered responsive? 7.Are the sites attached with the bid all of the sites where we are to make deliveries to? 8.Can you provide a list of the tank types (Above ground or Below Ground) and Tank capacities? 9.Are you requesting delivery of Ultra Low Sulfur Diesel #2 Dyed or Low Sulfur Diesel #2 Dyed? 10.What is the anticipated contract start date? 11.What is the anticipated award date? 12.For Transport deliveries where printed metered tickets are not available, will the printed BOL from the terminal be acceptable?  
Answer : 1. BV Oil company 2. OPIS weekly average + Fixed Serivce Charge 3. You would have to place a fromal request with the Citizens Information Center 305-995-1128 for a copy of the tabulations 4. No bond is required 5. If you bid on this contract you will be expected to deliver to all locations within the district that are north of flagler street. 6. Yes 7. Procurement Management does not have this information 8. Ultra Low Sulfur #2 Red dye 9. Contract start date 1/19/2006 10.Contract award 12/9/2009  
Date Posted : 10/14/2009 10:54:04 AM 
Attachment :

Bid Number : 014-KK07  Opening Date : 10/22/2009
Bid Title : Diesel Fuel #2 For Schools North of Flagler St., T 
Buyer : Kevin McIntyre 
Subject : Bid Inquiry 
Question : Are the deliveries going into generators or does each site have their own tank?  
Answer : Each site has its own tank  
Date Posted : 10/14/2009 1:35:18 PM 
Attachment :

Bid Number : 014-KK07  Opening Date : 10/22/2009
Bid Title : Diesel Fuel #2 For Schools North of Flagler St., T 
Buyer : Kevin McIntyre 
Subject : Bid Inquiry  
Question : 1. Will this be a Keep Fill program or a call when needed delivery? If it is Keep Fill, we may be able to work out a better rate for you. 2. I also show that you want pricing over OPIS Weekly Average, are you planning to use the Newsletter Rack for Ft. Lauderdale or the 5 Day Average Ft. Lauderdale? 3. What are your payment terms? Do you accept a discount for Prompt Pay (Net 10 day)? 4. Can you accept electronic invoicing and payment via ACH?  
Answer : 1. You will be contacted when a delivery is needed. 2. 5-DAY AVG from OPIS NEWSLETTER PRICES - MIAMI, FL *** GROSS NO.2 RED-DYED DISTILLATE PRICES** 3. Payment Terms are net 30 days 4. No electronic Invoicing or ACH.  
Date Posted : 10/15/2009 11:54:09 AM 
Attachment :

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