Miami-Dade County Public Schools
Procurement Management Services

Questions and Answers for bid: 002-LL04
(8)

Bid Number : 002-LL04  Opening Date : August 17, 2010
Bid Title : Computer Equipment and Internet Services 
Buyer : Harry Eschbach 
Subject : Question and Answer 
Question : Location for map sites 
Answer : http://btopmaps.dadeschools.net/ 
Date Posted : 7/27/2010 10:36:24 AM 
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Bid Number : 002-LL04  Opening Date : August 17, 2010
Bid Title : Computer Equipment and Internet Services 
Buyer : Harry Eschbach 
Subject : Question and Answer 
Question : Can a vendor be placed on the speaker phone? 
Answer : If you are unable to attend we will need a conference number from your end to page you through. Otherwise, I will post a question and answer to the web-site the next day. 
Date Posted : 8/2/2010 10:17:41 AM 
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Bid Number : 002-LL04  Opening Date : August 31, 2010
Bid Title : Computer Equipment and Internet Services 
Buyer : Harry Eschbach 
Subject : Q & A 
Question : Q: Is internet service restricted to wireline or Q: Are hardware specifications flexible? For example, must the processer be a Pentium device (any one of Intels X86 compatible microprocessors)? wireless service?Q: How will broadband vendors be notified? 
Answer : A: There are no restrictions to how service is A: The specification is minimum, equivalent or better. Processor must be capable of running windows XP or better and Internet Explorer 8 with latest version of Flash.provided. A: M-DCPS will notify winning vendors electronically of lottery winners. M-DCPS will pick lowest cost broadband providers for said winners. If multiple providers are of equal price, participant family will pick provider at time of computer distribution. Families outside of lottery may pick and choose any hardware and broadband provider. 
Date Posted : 8/11/2010 2:31:07 PM 
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Bid Number : 002-LL04  Opening Date : August 31, 2010
Bid Title : Computer Equipment and Internet Services 
Buyer : Harry Eschbach 
Subject : Q & A 
Question : Q: CIPA? Q: Can M-DCPS provide any statistics regarding Wi-Fi use during the school day within each school? Q: How will the broadband modem be provided? 
Answer : A: M-DCPS needs some type of filtering for the broadband accounts it pays for. A: No. The intent of this Bid is to provide connectivity after school hours and at the students residence. A: Businesses shall follow their normal processes for getting modem to the user.  
Date Posted : 8/11/2010 2:43:21 PM 
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Bid Number : 002-LL04  Opening Date : August 31, 2010
Bid Title : Computer Equipment and Internet Services 
Buyer : Harry Eschbach 
Subject : Q & A 
Question : Q: Will there be a common image for PCs? Q: A vendor had a question on Bonding (not sure which section). Q: Is there a provision for centralized billing? 
Answer : A: Yes. A: Not relevant. A: No, we cannot do this. 
Date Posted : 8/11/2010 2:47:22 PM 
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Bid Number : 002-LL04  Opening Date : August 31, 2010
Bid Title : Computer Equipment and Internet Services 
Buyer : Harry Eschbach 
Subject : Q & A 
Question : Q: Is there a provision to have mobile devices for the Kids? Q: What if vendors have an issue with any specific section? Q: Will broadband bids over $15 be considered? Q: Is PowerPoint a requirement? Q: How will M-DCPS handle transient participants?Q: Can more than one machine/account be allowed at the same address?  
Answer : A: The intent is to provide similar base units for the 6000 machines paid for by the BTOP Grant. Additional and upgraded equipment applies to those outside of the lottery. Families who want to upgrade do so on their own. A: Send information to Buyer and if it can be taken out, an addendum will be issued. A: There is no maximum on the Broadband pricing. The $15 is what we are hoping to get but will be accepting all bid responses regardless of pricing. Broadband account costs are based on an average rate of $15 per month. A: PowerPoint or equivalent is required. A: M-DCPS will issue disconnect or move orders based on student withdrawal at school. A: Only one machine and account will be allowed per household. The intent is to have a family device.  
Date Posted : 8/11/2010 2:53:25 PM 
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Bid Number : 002-LL04  Opening Date : August 31, 2010
Bid Title : Computer Equipment and Internet Services 
Buyer : Harry Eschbach 
Subject : Q & A 
Question : 1. Of the 10,000 Internet connections requested by M-DCPS, how many of these will be awarded to the lowest cost Internet Service Provider? 2. If M-DCPS specifies that a subscriber must use the lowest cost Internet Provider, what exceptions to this rule would allow a subscriber to pick another Internet Provider?  
Answer : 1. All vendors will be pre-approved and listed who meet or exceed specifications and requirements when they have service to the area. 2. If the lowest cost provider does not service the area 
Date Posted : 8/24/2010 1:20:42 PM 
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Bid Number : 002-LL04  Opening Date : August 31, 2010
Bid Title : Computer Equipment and Internet Services 
Buyer : Harry Eschbach 
Subject : Q & A 
Question : 1. Will M-DCPS please extend the due date by at least one week? 2. Will M-DCPS consider removing the Antivirus requirement? Requiring an antivirus software load will result in additional costs. 3. Will M-DCPS guarantee activation of broadband service for the lottery systems (6,000 total)? 4. How soon after invoice/ship will M-DCPS allow the vendor to initiate activation of the carrier data service plan? 5. Would M-DCPS accept Office Starter as the Office requirement? 6. Would the hardware vendor be allowed to advertise on the M-DCPS portal for the duration of the contract? 7. What will be the nature of the $25 collected? (cash, money order, cashiers check?) (Cash, Money Order or Cashiers Check.is personal check acceptable? 8. What happens to the vouchers and $25 after the vendor receives it from the subscriber/family? Who does it go to school, vendor, other? What is the vendor to do with the vouchers and money at the end of the distribution day? 9. Please clarify if we will be installing image, MS Office and anti-virus in the warehouse? Ensure we have a tested image and customer supplied CD/DVD to install image, Office and/or anti-virus 
Answer : 1. Extended To August 31, 2010 2. The antivirus will be on the image supplied by M-DCPS 3. Anticipated total 5,000 each year, not guaranteed 4. Computers are given to the students after the training class for parents and students at a school site. All vouchers along with the invoice can be submitted at the end of the month. Broadband service can be invoiced at the end of the month of installation 5. Yes 6. If you continue as an active vendor on 002-LL04 your logo and company name will remain on the catalog as a pre-approved vendor but you cannot advertise on the website 7. I would say that is the call of the vendor but all vendors must agree. I would recommend that no personal checks be accepted) 8. The $25 is kept by the vendor and the vouchers are sent, along with a single invoice, to Contract and Financial Services, M-DCPS at the end of the current month 9.Any time prior to distribution of computers the image supplied by M-DCPS must be pre-loaded 
Date Posted : 8/25/2010 10:47:21 AM 
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