Procurement Policies

Purchasing and Contracting

Pursuant to School Board Rule 6320 - PURCHASING, all school locations and departments, shall purchase their materials or services through Procurement Management Services, which has been designated by the Board as its official purchasing agency, except for purchases that have been allowed by other regulations and policies prescribed by the Board. Board policy also requires the use of a fully approved requisition, to enable procurement staff to perform the purchasing function within the controls required by law, policy, Florida Statutes and DOE regulations. Split requisitions, to bypass the approval requirements and or the bidding process, are specifically forbidden. Therefore, any purchase made without proper authorization is considered unauthorized and may be the responsibility of the person placing the order.

School Board Rule 6540 - APPROVAL BY SCHOOL BOARD ATTORNEY, stipulates, that in order to provide for the protection of the Board and the Superintendent of Schools, the Board directs that all contracts to which the School Board is a party, be submitted to the Board Attorney for drafting or approval as to form, and to determine if such contracts meet all relevant and applicable legal requirements. Additionally, any requested amendments, modifications, or addenda to existing contracts must also be submitted to the School Board Attorney for review and approval as to form and legal sufficiency. Whenever possible, standardized form contracts that have been approved by the School Board Attorney shall be utilized. No service or goods shall be accepted by any school location or department, unless a contract or agreement has been fully executed, and a valid purchase order has been issued by designated staff.

All employees of Miami-Dade County Public Schools, regardless of their position, should adhere to any law, rule or regulation pertaining to ethics, which creates an environment of honesty and integrity in achieving the core mission of providing a safe, high quality education to all M-DCPS students. The following policies have been authorized by the Board to ensure transparency when conducting business:

Conflict of Interest

School Board Policy 1129 - CONFLICT OF INTEREST

Gifts and Gratuities

School Board Policy 3210.01 - CODE OF ETHICS

Purchasing

School Board Policy 6320 - PURCHASING

Local Vendor Preference

School Board Policy 6320.05 - LOCAL-VENDOR PREFERENCE

Cone of Silence

School Board Policy 6325 - CONE OF SILENCE

Lobbyists

School Board Policy 8150 - LOBBYISTS

 

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